Sopra Steria India Ltd, with headquarters located in Seaview Special Economic Zone, Building 4, Plot No. 20 & 21, Sector - 135 Noida Gautam Buddha Nagar UP 201304 IN (hereinafter referred to as "Sopra Steria" or "we"
or "us") attaches great importance to the protection of personal data of its Candidates (hereinafter referred to as "Candidates" or "You").
The purpose of this Notice is to provide Candidates (responding to job offers published by Sopra Steria or spontaneous candidates, not the employee) with information on the processing of their personal data during the recruitment process, which may
take place through any available channel (website, e-mail, recruitment tools, professional social media such as LinkedIn, etc.).
Please note that this Notice may be updated from time to time by Sopra Steria. The date of the most recent update will appear on this page. We therefore invite You to consult it regularly.
1. What kind of personal data we process?
We only process personal data that is strictly necessary for the purposes of assessing Your suitability for the proposed job and evaluating Your professional skills.
As a result, we may process the following categories of personal data:
- Candidate identification data (last name, first name, contact data);
- Data relating to Your educational and professional background such as degrees and certifications, professional experience, references, awards;
- Data on Your salary expectations (remuneration paid in Your previous positions and your current salary);
- Data resulting from interviews and assessments (in particular, Your written and oral answers to tests or interviews, interview reports written by Sopra Steria and reproducing Your answers, assessments of Your foreign language skills);
- Data about You collected from third parties (including information obtained from professional social networks, information collected from a former employer or colleague etc.).
The personal data we process may be provided directly by You when You send us Your application (cover letter and curriculum vitae in electronic or in paper format), or indirectly when You apply for our vacancies for example through an agency or recruitment
firm.
Failure to provide the data necessary to assess Your suitability for the post and Your professional skills will make it impossible for You to participate in the recruitment process.
In the event that Your application is accepted for the conclusion of an employment contract, we will ask You for the information and evidence necessary to comply with mandatory formalities. In addition, the communication of certain categories of information
and supporting documents (civil status, address, social security registration number, residency status, etc.) is mandatory for successful candidates. Consequently, failure to provide this data will make it impossible to conclude the employment
contract with You.
2. What are the purposes of the processing of Your personal data?
Personal data is collected for the purposes described below. Alongside the purposes, we have also specified the legal bases for the processing:
| Purposes of the processing | Legal basis |
|---|
| Searching for relevant profiles via a platform available to candidates for submitting applications (spontaneous or in response to a job offer). | Sopra Steria's legitimate interest. |
| Reception of applications and pre-selection of candidates: sorting, registration and classification of CVs and cover letters. | Performance of a contract (pre-contractual arrangements). |
| Contacting the candidate to assess his/her suitability for the position for which he/she has applied, or for another position if a similar one becomes vacant, and to evaluate his/her professional skills: processing of information collected during telephone interviews, face-to-face interviews, etc. | Performance of a contract (pre-contractual arrangements). |
| If Your application is successful, conclude the recruitment process and manage Your employment contract. | Performance of the employment contract. |
| Compilation of statistics relating to Sopra Steria job offers. | Sopra Steria’s legitimate interest. |
| Ensuring the security of the premises (e.g. creation of temporary name badges to manage access to our premises in case of on-site job interviews). | Sopra Steria's legitimate interest in ensuring the security of its premises. |
| Propose other job offers that may correspond to the candidates' searches via the creation of a "candidate pool" or CV library. | Your explicit consent provided by a positive and clear act. |
3. Who are the recipients of Your personal data?
Your personal data is accessible only to those who need to know it in the context of the recruitment process. Access by authorised persons is limited to the performance of their duties and functions and is subject to an obligation of confidentiality.
In particular, the categories of recipients of personal data processed by Sopra Steria are the following:
Internally:
- Members of Sopra Steria's HR and Recruitment teams;
- The IT Department for maintenance and technical support needs;
- Members of the specific BU or Department in which the post is to be filled.
Externally :
- HR departments of Sopra Steria Group subsidiaries depending on the nature of the position; and
- Sopra Steria's service providers specialised in HR recruitment and management such as:
- Software recruitment platforms ;
- External service providers integrated into the Sopra Steria staff, e.g., Agencies for BGV (Background verification);
- Recruitment firms.
Sopra Steria may also disclose information if required by law, including pursuant to a court order or to defend its rights, if such measures are necessary to prevent fraud or a cybercrime or otherwise, or to ensure the security of Sopra Steria or
any other person or the case may be, where required or permitted by applicable legal provisions.
4. How long do we store Your personal data?
If successful, Your data will become part of Your administrative file and will be kept until five years after the end of the employment relationship. In case of employment, Your data will also be kept on our recruitment tool - SmartRecruiters - for
a period of five years, after which it will be anonymized.
At the end of the recruitment process and if Your application is rejected, Sopra Steria may retain Your data for a maximum of three years after the last interaction with Sopra Steria. This period allows us to re-evaluate Your profile after six months
from the rejection date, if a similar position becomes available that we believe may be of interest to You.
Some of Your data may be kept in an intermediate archive for evidentiary purposes in order to enforce our rights against possible legal actions. This period will not exceed 5 years from the date of the hiring decision.
Once Your personal data is no longer needed for the said purposes or for archiving purposes, we ensure that it is completely destroyed or anonymised.
Last modified : 18/04/2023